Minutes from the 9.26.19 Board Meeting

7-8pm: Community Members are welcome to the first hour of the meeting.

I . CALL TO ORDER 7:05

II. READING AND APPROVAL OF MINUTES FROM August 29, 2019 BOARD MEETING

III.  GUESTS

  • Tom Mitchell – Working with Matt for lighting wish list

IV. OFFICER REPORTS (Please keep brief)

  • President (Kelly Rockwell)
  • VP Facilities (Rick Provisor)
  • VP Fundraising (Nonie Shore)
  • VP Membership (Lisa Brown)
  • Treasurer (Franka Diehnelt)
    • All accounts in good standing
    • Checking $118,685.27
    • Savings $54,125.40
    • CHIC $43,490.19
  • Corresponding Secretary (Terri Moriarty)
  • Recording Secretary (Andy Monn)

V. OPEN MEETING AGENDA ITEMS

  1. TAFF Topanga Presentation
    • 3 day festival June 2020-need to discuss with Theatricum if time would even work, need a better understanding of what they will be doing
  2. Wedding fees-Need to look into raising costs for weddings/events on property
  3. NA gathering – 4/29/20
    • Approved by board-$100/hr. Need to clean up and provide their own parking. Need to pay for our parking person and on-site. $250 deposit.
  4. Lights on field
    • Look into renting lights for the winter to see if there is enough interest in purchasing permanent lights. Also speak to Shawn Rhodes about a quote for labor and materials
  5. Locks on Doors-Look into keypad on outside door to bathrooms
  6. Sound and interior main hall
    • Franka working on this
  7. TYS-life skills class-TBD
  8. garden
    • Check into PETALS managing garden
  9. Handrails for walk ways
    • Approved
  10. CHIC meeting 10/6
    • TBD
  11. Topanga Days- October 16th first meeting
  12. Bingo-October 27th-Halloween Dress up
  13. Swap meet-November 9th
  14. Stage Lighting
    • Working with Matt Smyrnos and Karen Cooke to find new stage light

VI. CLOSED ITEMS (8 pm)

  • Rental approvals
  • Topanga Days headliner ideas and art
    • Share headliners to Nonie
  • Website color scheme
    • TBD
  • Mimi contract-will be responsible for checking in with all coordinators weekly to get update and make sure everyone is on track. Will provide feedback to Nonie. Mimi’s contract renewed at previous years rate. 4 in favor, 1 obstain
  • Would like to reformat Topanga Days meetings. Split up into committees and have check ins by conference call or some other communication. Cut down meetings to once every couple months
    • Mimi to coordinate with everyone
      • Vendor and Non-profit committee
      • Website, PR and Art committee, T-shirts
      • Music, sound, backstage, Nonie (Nonie, Tom, Stevo, Randy Renner, Matt, Lisa Brown)
      • Bars (Rick, Karen)
      • Maintenance, Trash
      • Fun Zone
      • Volunteer-Work with all committees
      • Parking, security

VII. ADJOURN – 8:53pm Kelly, Andy second

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