7-8pm: Community Members are welcome to the first hour of the meeting.
I . CALL TO ORDER 7:07
II. READING AND APPROVAL OF MINUTES FROM May 23, 2019 BOARD MEETING
III. GUESTS
- Neil Shaw
- Would like to earthquake proof speakers-Rick/Jerry to work on it
- Would like conduit for electrical/speaker wires-Neil to handle
- Acoustics in Sages room are bad-need to find funding to address
IV. OFFICER REPORTS (Please keep brief)
- President (Kelly Rockwell)
- VP Facilities (Rick Provisor)
- Need to get new batteries for carts-Rick to purchase new batteries/cables-$700 budget approved
- VP Fundraising (Nonie Shore)
- Square Dance September 13th
- Square Dance September 13th
- VP Membership (Lisa Brown)
- 542 members
- Membership drive suggested for October
- Lisa will be working to speak with all classes about becoming members
- Treasurer (Franka Diehnelt)
- All Accounts in good standing
- Checking $121,708.44
- Savings $56,324.75
- CHIC $43,479.86
- Sages $1,704
- Corresponding Secretary (Terri Moriarty)
- Recording Secretary (Andy Monn)
V. OPEN MEETING AGENDA ITEMS
- Fiddle and Griddle
- Nonie to pick up supplies
- CHIC meeting date-Invite proactive members who could lead some improvement projects-Look into late September early October. Also look into setting up regular meeting for CHIC committee
- Car show at the Swap Meet
- Look into separate event/BBQ-Possibly December
- TEP track and field-No Charge this year
- Talk to Symphony about finalizing performance/rehearsal dates
- Increase hourly rate for renters
- We have interested Instructors for after school classes, but don’t have the room-offer ball field if possible.
- Look into raising hourly rental rate for any new classes
- Franka to find out what additional funds were provided to Sages classroom
- Change door code-New code to be set up-Jerry
- Franka to send style guidelines to Neil
- Docu Sign Set up-Franka to handle
- Windows and Excel on computer is expired-Franka to handle
- Website build-provide wish list to Kelly
- Developer to invoice TCC-$25/hr approved by board
- Calendar to start on Monday end on Sunday
- Fire at the house – who owns that piece of land and will they sell-Franka to ask Karen Danenbaum to look into who owns the land
- Jerry to purchase hay rolls to limit erosion and flooding onto TCB
- Update on interior work & sages
- Need to put final trim and misc. pieces into Sages room
- Penny room furniture ordered. Need electrical quote to install additional fans in Penny room-Kelly to call electrician
- Franka working with Neil to put together list of everything we would like to do
- Bingo –prizes
- Need to find out what collected money can be used for-Nonie
- Nest renewal
- Renewal approved for 30 day saved recording
- Set up On-site training for non-profits to get familiarized with property-End of September
- Topanga Days
- Rough estimate-$85k profit
- Need to start with TD Broker and Music-
- FunZone-Will be hiring a few people to help in FunZone
- Want a paid membership coordinator-
- Will be hiring a graphic designer for Topanga Days-Send contact to Nonie
- Reach out to PR team to gauge interest in returning for 2020
- Booking Agent-Will be checking with Stevo again
- Hire a paid membership coordinator for T-Days
VI. CLOSED ITEMS (8 pm)
- TYS
- Karen wants to add a fall production other than Jan-April production-need to know if other production companies will be performing throughout year also to gauge interest of participants
- Cooking course-Would like to host class during Tae Kwon Do-need to find dates that work
- Membership-need to create a new membership category for TYS/youth programming participants-need bylaw amendment. Look into fee for non members added to programming cost-Terri and Lisa to put together letter requesting all participants become members
- PETALS proposal
- A contract for PETALS use of grounds for 2 month trial period has been approved-5 yes,
VII. ADJOURN – 10:03pm Kelly, Andy second
Karen Cooke, Dayna Miller, David Thompson, Jerry Simer
Kelly Rockwell, Nonie Shore, Rick Provisor, Andy Monn, Franka Diehnelt, Lisa Brown