Minutes from the 5.23.19 Board Meeting

7-8pm: Community Members are welcome to the first hour of the meeting.

I . CALL TO ORDER 7:07

II. READING AND APPROVAL OF MINUTES FROM April 25, 2019 BOARD MEETING

III.  GUESTS

IV. OFFICER REPORTS (Please keep brief)

  • President (Kelly Rockwell)
  • VP Facilities (Rick Provisor)
  • VP Fundraising (Nonie Shore)
  • VP Membership (Lisa Brown)
  • Treasurer (Franka Diehnelt)
    • All accounts in good standing
    • Checking $103,031.60
    • Savings $56,207.08
    • CHIC $43,448.95
  • Corresponding Secretary (Terri Moriarty)
  • Recording Secretary (Andy Monn)

V. OPEN MEETING AGENDA ITEMS

  1. Rental Members
  2. Topanga Days
    • Guest Lists
      • Need to get lists to Mimi by Friday
    • David’s friend
      • Will get 4 tickets
    • Selling beer back stage
      • Not selling but will look over backstage list to make sure it’s not being abused
    • Barley Forge
      • Will Get 3-3day passes
    • Need to cover speakers on stage during water games on field
    • Wifi-Will share outside password with vendors
    • ICE-will be delivered Friday
    • Need a coordinator for the Non-Profit/Artists booth
    • Will Call-Need to staff more for Monday
    • Parking pass needed for photo booth girls
    • Board Members can park up in 4×4 area
    • Need 1 page sheet for parade info to distribute-road closure time, parade start time, Grand Marshall info, Float drop off and turn around info-etc.
    • Need electrical storm delay plan-Kelly to put together plan for multiple emergency scenarios
    • Lost and Found-Bring to security first then start lost and found in office
    • Need to have pre-sales stop 12am Saturday morning
    • Membership-Need to improve the way we are inputting new members into system

VI. CLOSED ITEMS (8 pm)

  • Non-profit stuff
    • Terri to handle communication with all Non-profits regarding rentals
    • Set up on-site training day for non-profits to get familiarized with property
  • New Insurance needed
    • Looking into new carrier

VII. ADJOURN – 8:50pm Kelly, Andy second, all in favor

Terri Moriarty, Franka Diehnelt, Nonie Shore, Kelly Rockwell, Andy Monn, Rick Provisor

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