Minutes from the 2.22.18 Board Meeting

7-8pm: Community Members are welcome to the first hour of the meeting.

I . CALL TO ORDER 7:07

II. READING AND APPROVAL OF MINUTES FROM January 25, 2018 BOARD MEETING

III.  GUESTS

  • Amit Gilad and Brooks Ellis
    • Further discussed Grateful Harvest idea.
    • Board to discuss and vote on festival
  • Neil Shaw
    • Neil to speak with Arthur regarding Cowboy Breakfast
  • Kiera Provisor
    • Terri to work with Kiera regarding ticket donation letter/proof of tickets for Pubs and Paws

IV. OFFICER REPORTS (Please keep brief)

  • President (Kelly Rockwell)
    • not present
  • VP Facilities (Rick Provisor)
    • Finishing up irrigation and filling in cut up driveway
    • Emulsifying timeline TBD
    • Woodchipping to be done by March 16th
  • VP Fundraising (Nonie Shore)
    • Disco Night is Saturday Feb 24th
    • Sages have raised $15,000 so far
    • Bingo-awaiting hearing date
    • Next Square Dance April 27th
  • VP Membership (Bonnie Morgan)
    • 440 members
  • Treasurer (Franka Diehnelt)
    • All accounts in good standing
    • Checking at $116,747.53
    • Savings at $105,403.87
    • Chic at $72,397.06
    • All accounts will be moved to new credit union over the next few months
    • Soil analysis to be done very soon
    • Awaiting delivery date for caretaker unit
    • TCC is now a Theodore Payne Foundation member
  • Corresponding Secretary (Terri Moriarty)
    • Sending letter/notice to community requesting portfolios of local artists for Topanga Days booths
  • Recording Secretary (Andy Monn)

V. OPEN MEETING AGENDA ITEMS

    1. Soccer – Coaching seminar will be March 3rd. Will gauge interest from parents before confirming spring soccer session
    2. Sports Court – Board to discuss where best place for sports court would be, and request proposals
    3. Garden – Garden beds ordered, need to continue clearing brush and grading area
    4. Skate Club – Still looking into insurance options, creative solutions to hosting at TCC
    5. Sound Panels – Need to put wood up first, looking for quotes on wood
    6. Events
      • Easter 3/31
      • Fiddle and Griddle 9/1-2
      • Swap Meet 11/10
      • Holiday Party 12/14
    7. Senior fitness class time slot to run concurrent with senior Spanish class
    8. No Classes during farmers market unless on ball field
    9. Mrs Alice’s summer camp to be held in house except on Friday when it will be on field
    10. TECS Events
      • Track and Field 6/4
      • Halloween 10/20
  • Improvements
    • Repaint white doors in hallway by 3/16
    • wood paneling on walls and hallways
    • TCC lighting designs
    • Replace wood under awning
    • Replace driveway sign
    • Re-paint green doors
  • Nutcracker – to load in December 2nd after 8pm

VI. CLOSED ITEMS

  • Need to change door codes after Topanga Days
  • Look into holding a benefit to help raise funds for the House in April or June
  • Topanga Days
    • Confirming all bands for Main Stage
    • Awaiting signed contracts from a few coordinators
    • Calabasas High School band may be able to perform at Parade
    • Need to find someone to speak during Memorial Day opening ceremonies
    • Need National Anthem singer (Aurora Finetti)
  • Grateful Harvest-Need budget, anticipated rental fee, etc

VII. ADJOURN – 9:53pm Terry, Andy second

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