7-8pm: Community Members are welcome to the first hour of the meeting.

I . CALL TO ORDER 7:07

II. READING AND APPROVAL OF MINUTES FROM November 2018 BOARD MEETING

III.  GUESTS

• Amy – Bookkeeper
  • Transitioned over to non-profit Quickbooks program
  • Need more information from potential banks regarding direct pay, bill pay and deposit limits
  • MOTION – Kelly – Amy and Franka to select a banking recommendation. Rick second, all in favor

IV. OFFICER REPORTS (Please keep brief)

• President (Kelly Rockwell)
  • Discussed campaign for fundraising Senior classroom
  • need to make goals for 2018

• VP Facilities (Rick Provisor)
  • Water is off for a few days
  • Break pads to be delivered to Ricks house soon

• VP Fundraising (Nonie Shore)
  • Square Dance went well
  • Bingo-awaiting hearing date
  • Next square dance April 27th
  • Disco Night February 24th
  • Square Dance April 27th

• VP Membership (Bonnie Morgan)
  • 452 members
  • Membership drive is over

• Treasurer (Franka Diehnelt)
  • All accounts in good standing
  • Checking at $101,743.04
  • Savings at $105,401.18
  • Chic at $72,393.37

• Corresponding Secretary (Terri Moriarty)

• Recording Secretary (Andy Monn)
  • not present

V. OPEN MEETING AGENDA ITEMS

1. Nutcracker to load in at 8pm Sunday night after Sages dinner
2. MOTION-Raise the minimum donation for field rentals to $75, Terri Second, all in favor 2, remains the same 3. Rate to remain the same
3. Need to encourage more people to attend Farmers Market
4. Garden Shed-Getting Sun Shed, can host fieldtrips on Fridays to the garden. Will be advertising in the Messenger
5. Skateboard bus-rental is too expensive, looking into other options
6. Next Square Dance will be April 27^th
7. Need to talk to TCB Bike shop regarding doing a Bike Rodeo
8. Soccer sports survey-out of 75 surveyed, 6 said no, 34 yes, 35 not sure
9. Design plan-Dayna looking into 2 additional wagon wheel lights, and re-painting green doors
10. 2018 In-house improvements-Finish office, move down to gray?
11. TECS Track and Field day needs to be moved so not so close to Topanga Days
12. Chamber-Change agreement to be more equitable with other groups in the canyon

VI. CLOSED ITEMS

• Topanga Days
  • Still looking into securing headliners
  • Discussed all options based on diversity, online following, etc.
  • 2016 talent budget $36,700, 2017-$42,500
  • Heather unable to be volunteer coordinator, looking into Brooks to head this up
  • Parade/Run-probably not logistically possible, check with Daniel
  • Vendor Insurance-All vendors will be required to have insurance. TCC will not be offering event insurance but can help direct vendors to a provider
  • Invite Topanga artists to share 5 spaces at Topanga Days
  • Poster-Dog is being finalized
  • Fun Zone-Waiting on bids from other places beyond Wow rentals, $7500
  • Boy Scouts/Non-Profits
    • Offer to 501c3s as a thank you for loyalty throughout the years. Will be providing space for Boy Scouts
  • Kiera Provisor – Healthcare for Homeless Animals event. TCC to donate 2 pairs of tickets for any day
  • Clean up-Ask Daniel for quote
  • Soccer – Still looking for parent volunteers, may just offer Tuesday practice, no weekend practice

VII. ADJOURN – 11pm Kelly, Terri second